GENERAL INFORMATION

Show hours for the event are 11:00 am – 10:00 pm

Vendor Fees:

Non-Food Vendor – $250 10×10 | $500 10×20 | $750 10×30

Food Vendor (NO TRUCKS) – $500 10×10 | $750 10×20 | $1000 10×30

All applications need to be in by January 1, 2026

All vendor fees required by January 4, 2026

Vendors will be assigned booth section based on receipt of Vendor Agreement, approval and receipt of payment.

Vendor agreements will be approved on a first come, first served basis. Please do not wait as vendor space will fill up very quickly.

Vendors will be able to begin setup at 7:30 am. All vehicles must be off premise no later than 9 am on Saturday morning. Check-in will be at 7:00 am. VENDORS WILL BE GIVEN SPECIFIC VEHICLE LOAD IN TIMES AND FURTHER INSTRUCTIONS ONCE AGREEMENT AND PAYMENT IS RECEIVED.

It is the responsibility of the vendor to assemble/disassemble his/her own area. All Booth Participants must dispose of their own trash.
Vendors must remain open from 11 am til 10 pm. All vendors must be finished breaking down and loading by 11:30 pm Saturday

INSTRUCTIONS:Your payment for your booth space NO LATER THAN Monday Jan. 4th, 2026.

BANDS, BURGERS & BREWS 2026

Event Rules and Regulations – Terms and Conditions

Vendor/Booth Agreement

The Event will provide a 10 x 10 space. Only one vendor per space. NO subletting or sharing of space allowed.

Vendors will provide their own canopy, tables, chairs, booth lighting, extension cords, display, etc.

Vendors may only sell from the confines of their booth. If more space is required please purchase additional space. Vendor’s canopy must fit within their booth space and be constructed to withstand inclement weather conditions. Canopies must be adequately weighted. (You are responsible for any and all damages caused by your canopy.) Canopies must have attached label or tag to prove it was manufactured of flame-resistant materials.

It is recommended (but not required) that all vendors have a fire extinguisher at their booth.

It is MANDATORY that ALL FOOD & AMUSEMENT VENDORS have adequate fire extinguishing equipment at their booth with current certification tags attached and ready for inspection by the Fire Marshall, this includes a Class K extinguisher if fryers are used.

All fees must be paid in full prior to occupying booth space at the event.

Event will be held rain or shine. (Unless a rain date has been established.) There will be no refunds for failure to show, inclement weather, cancellation, or any reason other than the rejection of your application.

Confirmation or rejection of acceptance will be sent via e-mail.

Space assignments, setup times or check-in location will be sent to you via e mail approximately 3 Days prior to the event.

The Event does not provide power. Limited electricity may be available; however it cannot be guaranteed unless prior arrangements are made and approved.

Only QUIET GENERATORS. Will be permitted. If your generator is deemed by Event Staff to be disruptive to your neighbors or the event, you must agree to immediately discontinue its use.

SECURITY: Vendors are fully responsible for their own personal property. Neither Bands, Burgers & Brews, Tropically Impaired nor the venue will assume liability for any losses that you may incur.

SALES TAX: Vendors are responsible for collecting and reporting their own sales tax.

Approved Applicants must sign a WAIVER OF LIABILITY before occupying a booth space.

Cooperation with local authorities is mandatory. (I.e. State, County and City employees, event staff and volunteers.)

Bands, Burgers & Brews reserves the right to move, discontinue, or limit the participation of any approved applicant at any time.

Approved applicants are solely responsible for maintaining their compliance with relevant state, local and federal health regulations, codes, licenses, insurance and taxes.

Compliance: Failure to comply with the Rules and Regulations governing this event may result in your expulsion from the event without refund.

Exclusivity will not be granted to any one vendor, however, precautions will be taken to limit duplication of similar items. Sales will be restricted to those items listed on your approved application. You will be notified prior to acceptance if any of your listed items are required to be removed from your item list. Only sponsoring companies or entities may request exclusivity on certain products and services, if their request if granted, affected vendors will be notified prior to the event of their new limitations. If an affected vendor is not able to accept their new limitations, they may request to have their application rejected and receive a refund in the amount of their booth fee. The vendor further understands that they are not entitled to receive any additional compensation.

Vendor selling items that were not approved from their applications may be subject to one or more of the following: Confiscation of the unapproved item(s), a monetary fine up to $200.00 (payable on demand) your expulsion from the event without refund.

The sale of Fire Arms, Obscene Materials, Stolen Merchandise, and Illegal Paraphernalia are forbidden.

Alcohol may only be sold with valid licensing, insurance and the expressed written approval of the Bands, Burgers & Brews.

VENDOR PARKING: Park only in the designated vendor parking areas. If a parking pass is provided by the event it must be displayed on your dashboard in plain view from the driver’s side. Do not occupy spaces that are intended for event patrons/shoppers. This will benefit all booths at the event, including your own. Parking Violations will be enforced.

SET UP: Unload your product at your assigned booth space and immediately move your vehicle to the designated vendor parking area before you begin your set up.

Unauthorized vehicular traffic inside the gated or barricaded area during event hours is strictly prohibited.

Violators will be charged as causing a public safety hazard and issued a citation by local law enforcement.

PACK UP: No early pack up! All vendors must remain for the duration of the event. When the event is officially over, break down your display and pack up your booth before bringing your vehicle inside the event. For the safety of the general public, be sure an ALL CLEAR for vendor pack up has been given before proceeding beyond the event barricades.